One of our clients visited me at our Moorreesburg office about a week or two ago. That morning there was apparently a conversation on the RSG radio station about where to keep your important documents and the word “Langboomboekie” was then mentioned.
You know we have been offering our clients the opportunity for years to keep their “Langboomboekie” up to date and we are guiding them with that, especially where we have drafted their wills and appointed to administer their estates.
As a member of the Financial Planning Institute of Southern Africa and the Fiduciary Institute of Southern Africa, I am involved with these tasks daily in collaboration with our staff.
We therefore provide a comprehensive service to our customers to assist them in keeping their “Langboomboekie” up to date. However, we need the cooperation of our clients to make it work, because if there is cooperation, we have the necessary evidence that it has taken us less than 6 months to complete such clients’ Liquidation and Distribution Accounts upon death.
The secret lies in collaboration between us and our clients, and it is true that not all clients’ estates can be settled within 6 months due to factors beyond our control, but we always learn and strive to remove obstacles or even better, to avoid it.
Below is a list of important documents and information needed to preserve and send us the copies for preservation so that we can help you better and more cost effectively. The list is not necessarily complete, but we assume you get the idea of what should be there.
- Clear ID with 3 signatures on
- Proof of Home Address not older than 3 months
- Proof of Bank not older than 3 months
- Power of Attorney
- Parents’ full names & ID numbers
- Short-term insurance (always the latest schedule)
- Computershare Shares
- JSE Investment Services Shares
- Other Stock Trading Accounts
- List of Bank Investments
- List of all bank and credit card accounts
- Marriage certificate
- Marriage contract
- Divorce orders
- Divorce Settlement Agreements
- List of previous spouses’ names and ID numbers
- List of funeral policies
- List of investments (other than banks)
- Copies of Firearms Licenses
- Copies of Vehicle Registration Documents
- Copies of Property Deeds of Title
- Copies of Mortgage Loans: Properties
- Copies of Lease Purchase Agreements
- Copies of other loans e.g., Personal
- Copies of Guarantees
- Spouse and children’s names and ID numbers
- Contact details of immediate family
- Full names and addresses of heirs.
- Contact details of heirs
- Medical aid information
- Gap cover information
- Retirement Fund and Group Scheme information
- Contact details of Retirement Fund
- Income tax number
- VAT number
- UIF number
- LBS number
If you are a founder, beneficiary, or trustee of one or more trusts and if you are a sole proprietor of a business, a member of a CC, a partner in a partnership or a shareholder in a company, we need even further information and or documentation.
So please let us know if you would like to open such a “Langboomboekie” with us.
Kind regards